Media Education Foundation 60 Masonic St. NORTHAMPTON, MA 01060 Company Description: Media Education Foundation produces and distributes documentary films and other educational resources to inspire critical thinking about the social, political, and cultural impact of American mass media. Salary Range: Location: Per Year NORTHAMPTON MA Job Type: Category: Full Time Accounting/Finance/Auditing Education Level: Work Experience: Associate Degree Preference: Required 2+ Preference: Required Skills/Certifications/Licences: Bookkeeping - Preference: Preferred Description: The Media Education Foundation (MEF), a nonprofit organization that produces and distributes documentary films about the social, political, and cultural impact of American mass media, is seeking a talented, full-time Financial Coordinator. We are looking for an organized, detail-oriented, computer-savvy bookkeeping whiz, who works well independently as well as with a team. If bookkeeping and details are your thing and you would like to work for a progressive nonprofit organization, check out the job responsibilities and desired skills for our Financial Coordinator position. Responsibilities & Duties The Financial Coordinator primarily: * Keeps records of invoices and tax payments. * Identifies and addresses account discrepancies. * Monitors overdue payments and sends account statements. * Reconciles bank, credit card, and investment accounts on a monthly basis. * Maintains financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash. * Develops new systems and practices when needed. * Is responsible for all bookkeeping functions. * Assists with payroll functions as needed. * Develops and maintains timely and accurate financial statements and reports for executive staff and outside audit agencies in accordance with generally accepted accounting principles (GAAP). * Ensures that bills are entered and paid on a timely basis. * Assists with calculating and processing royalty payments on a quarterly basis. * Enters sales invoices as needed. * Performs all other bookkeeping functions as needed. In addition, the Financial Coordinator is responsible for: * All bookkeeping functions including A/P, A/R, budgeting, monthly bank reconciliations, quarterly financial statements, and financial reporting. * Documenting and maintaining complete and accurate supporting information for all financial transactions. * Executing month-end close process with monthly variance reporting. * Assisting with cash flow report and preparing cash flow forecasts. * Ensuring compliance with internal financial and accounting policies and procedures. * Ensuring that all statutory requirements of the organization are met including: charitable status; withholding payments; income tax; and local/state taxes. * Assisting with the annual audit process and coordinating with external auditors to prepare annual 990 charitable tax return in a timely manner. * Implementing policies and procedures to ensure that financial information is stored securely and according to best practices. * Ensuring that assets are properly recorded, amortized, and disposed of appropriately. * Maintaining professional relationships with vendors, and financial service providers, auditor, and bankers. * Assisting with recording donations and donor acknowledgement. * Maintaining vendor records and assist with maintaining customer/client/donor records. * Producing and distributing 1099s and ensuring compliance with tax requirements. * Performing other duties as required. Requirements: Required Qualifications: * Associate’s degree in Accounting or a related field. Bachelor’s degree or equivalent experience preferred. * Mastery of Microsoft Excel. * Excellent computer skills and confidence in learning new applications. * Strong organizational skills and the ability to prioritize tasks efficiently in a fast-paced environment. * Excellent interpersonal and communications skills. Positive attitude and enthusiasm for working within a small team. * Open to new ideas and influences and quick to react to changing requirements. * Ability to translate financial concepts and effectively collaborate with colleagues who do not have finance backgrounds. * Must be able to handle multiple projects simultaneously and organize, prioritize, manage, and implement assignments. * Familiarity with and support of MEF’s general mission is essential. Preferred Qualifications: * Demonstrated bookkeeping experience. * Experience with audit, legal compliance, and budget development. * Ability to see beyond the numbers, analyzing trends, and identifying new possibilities. * Familiarity with accounting for small businesses. * Mastery of Quickbooks. Prior bookkeeping and financial experience is preferred, but we are willing to train the right person. If you are detailed-oriented, have a strong work ethic and a can-do attitude, and if the idea of working with a small, progressive team appeals to you, please consider applying for this position.