Reporting to the Director of Advancement Services, the Manager of Advancement Database Services supports the Advancement efforts of Deerfield Academy through computer systems support, with particular attention to the gift accounting, biographical maintenance, acknowledgement processes, and fundraising reporting and analytics.

Primary Duties and Responsibilities

Database Management:

• Supervise the acknowledgement process to ensure all donors are acknowledged in a timely manner
• Support and assist gift accounting, biographical data entry and acknowledgement production staff, including entry of data and processing of acknowledgements, to maximize accuracy and efficiency
• Assist in assessing and prioritizing workload between staff to ensure smooth departmental operations
• Ensure adherence to IRS guidelines pertaining to charitable contributions for legal compliance for donors and for Deerfield
• Troubleshoot all aspects of jobs related to gift accounting, biographical entry, and acknowledgement production for accuracy and efficiency

Technology:

• Ensure optimal utilization of the Academy’s enterprise database system through comprehensive understanding of systems constraints regarding data entry and extraction of data for reporting purposes
• Coordinate data imports into the Academy’s enterprise database system from outside sources to preserve data integrity
• Provide computer systems support for Advancement Services and manage and oversee testing of upgraded and converted data for accuracy and integrity

Reporting:

• Partner with the Director of Advancement Services to design the Advancement departments overall data usage, management and analysis strategies; serve as a thought partner to leaders and staff across the Academy to design and implement systems and processes that enable the smooth collection, management, and analysis of information
• Create list frameworks that support fundraising strategy and manage the overall list-pulling process, delegating as necessary to Advancement Services colleagues, coordinate with appropriate parties (e.g. the Director of Leadership Gifts), to identify and segment donors for large-scale projects, events and appeals
• Design and implement a continued education and training program for Advancement staff to ensure those working within the database are appropriately trained to utilize data and onboard new employees to ensure they can effectively work within the database to fulfill their position needs
• Manage the database administration and security processes, building safety into the database, ensure employees are granted appropriate levels of access when setting up new accounts and/or changing position, and that access is restricted for in a timely manner for former staff
• Coordinate data exports from the Academy’s enterprise database system for internal and external parties to preserve data integrity and security
• Craft and manage the data clean-up schedule; determine the cadence and oversee the process of routine clean-up projects

Other duties as assigned

Physical Job Demands

• Close visual acuity to analyze data and figures and to view a computer terminal
• Ability to sustain substantial movements of the wrist, hands and/or fingers
• Ability to occasionally lift, carry, push, pull or otherwise move objects up to 10 lbs
• Ability to occasionally stoop, kneel or reach

Working Conditions

The worker is in an office environment, and while in the office is not substantially exposed to adverse environmental conditions.  

Disclaimer

The above job description is intended to describe the general nature and level of work being performed by employees assigned to this classification.  This job description is not intended to be construed as a comprehensive list of all responsibilities, duties and skills required of personnel so classified. It is expected that job duties and responsibilities will develop over time commensurate with performance.

Special Instructions for Applicants

Application materials must include:

• A cover letter summarizing interests and qualifications
• A complete resume or curriculum vitae

**SIGN-ON BONUS**

The successful candidate will receive a $1,000 sign-on bonus ($500 paid at time of hire and $500 paid at the end of 90 days of employment.

Job Specifications

• Bachelor’s degree required
• 3-5 years of experience in Advancement, including experience in a database management role, or equivalent combination of working knowledge and education
• Possess a level of excellence in data entry and in the use of MS Office products, especially Excel, Outlook and Word.
• Experience with relational database systems, Banner and Raiser’s Edge experience preferred
• Knowledge of gift accounting standards
• Excellent verbal and written communication and organizational skills
• Ability to gather and analyze statistical data and generate both qualitative and quantitative reports
• Ability to motivate and work effectively with Advancement staff
• An open and collaborative style
• Ability to work independently and collaboratively as part of a team
• A high level of integrity and a strong work ethic
• Ability and willingness to work occasional weekends and evenings
• Ability to manage, and sensitivity to, highly confidential information 
• Demonstrated commitment to diversity and inclusion and to serving the needs of a diverse community