Job: Office Manager

Airtight Energy Consulting
17 New South Street, Suite 306E
NORTHAMPTON, MA 01060

Phone:(413)337-3140
Website:airtightenergy.com

Company Description:

We support high-performance building strategies and certifications that reduce building energy consumption. Our consultants provide the energy advice, modeling, and on-site verification needed to meet energy code requirements and reduce energy impacts. We work directly with architects, developers, builders, and building owners across New England.

Job Title:
Office Manager
Salary Range:	Location:
$25.00 - $35.00 Per Hour	NORTHAMPTON, MA
Job Type:	Category:
Part Time	Administrative/Bookkeeping
Education Level:	Work Experience:
Bachelor's Degree Preferred
Description:
Airtight Energy Consulting, Inc. is a small but growing company that provides energy code assistance, HERS ratings, Passive House consulting and verification, and sustainability consulting to developers, architects, contractors and others involved in the design and construction of multifamily buildings, single family homes, and commercial buildings. Our office is located in The Commons Workspace at 17 New South St, Northampton. This co-working space offers dedicated desks in an open workspace, semi-private workspaces, private offices, a conference room, and a full kitchen. This 20-25 hour/week position will focus on managing the fiscal, HR, and facilities needs for Airtight Energy Consulting and The Commons Workspace. This position requires a reliable and personable individual that is detail-oriented and flexible. Fiscal Responsibilities Preparing and sending invoices Receiving and depositing checks Following up with clients that haven’t paid Collecting and organizing receipts Reconciling revenue and expenses against bank account Processing expense reimbursement requests Human Resources Responsibilities Introducing new staff to health/dental/retirement benefits Tracking and processing changes to benefits Preparing monthly retirement contributions Approving timesheets and leave requests Assisting with the hiring process – screening applicants, scheduling interviews Contract Management Responsibilities Preparing service agreements Following up with clients that haven’t signed their agreement Setting up new projects in our project management software Updating pricing due to inflation periodically Working with staff to keep project data up to date Facilities Responsibilities Responding to The Commons Workspace potential member inquiries Giving tours of the facility to potential members Providing feedback to members about noise or other community issues Overseeing the cleaning, supplies, and maintenance of the space Tracking and confirming payments from members We offer: Starting pay rate: $25 - $35/hour Health and dental insurance Retirement plan with employer match Friendly and knowledgeable coworkers Great office location in downtown Northampton Professional development and career advancement Opportunity to participate in a bonus program To apply, send cover letter and a resume to: Hiring Team Airtight Energy Consulting, Inc. careers@airtightenergy.com
Requirements:
Bachelors degree or equivalent experience Previous experience with fiscal, human resources, and/or facilities management Organized and detail-oriented Strong written and verbal communication skills Understanding of fiscal basics – accounts receivable, accounts payable, etc Ability to work in the office 3-5 days a week. (hours flexible within business hours)