Summer Camp Assistant Director - Town of Amherst - AMHERST

The Town of Amherst Recreation department seeks a team of dynamic Assistant Camp Directors to lead our Fun in the Sun Day Camps.  Create unforgettable summer experiences for children through engaging programming, strong staff leadership, and a commitment to a safe environment.  Schedule - Monday- Friday, some weekend availability required. Position will be part-time, up to 19 hours per week through May 2025; 37.5 hours per week between June and August 2025.

POSITION DESCRIPTION

Summer Camp Assistant Director

Town of Amherst - Recreation Department

FLSA – Non-Exempt

Part-Time, Seasonal – Level 3, Step 6 

JOB SUMMARY:

This position supports the professional and administrative work related to the coordination, implementation, and supervision of the Recreation Department’s “Fun in the Sun Summer Day Camp.” The position is hands-on and requires occasional weekend and evening availability. 

SUPERVISION RECEIVED:

Works under the general supervision of the Summer Camp Director and Outreach Director who provides direction and guidance, outline departmental policies and procedures, and evaluates employee performance. Expected to alert the Summer Camp Director of staffing, scheduling, behavioral and policy issues.  Work is reviewed through regular meetings, reports, conferences and public feedback. 

SUPERVISION EXERCISED:

Assigns tasks on-site and assists in the supervision and training of Counselors-in-Training (CIT) and Counselors. 

MAJOR DUTIES:

• Assists in the administration and supervision of the Recreation Department’s "Fun in the Sun" Summer Day Camp program, in compliance with Local Board of Health regulations and established policies and procedures.
• Ensures the safety of campers and staff through implementation of departmental policies and Board of Health regulations.
• Assists with pre-camp organization, (e.g., material and supply ordering, organizing group rosters, ePACT information, parent communications) program development, staffing, and related logistics, including ePACT records reviews.
• Performs administrative tasks related to activities and events; Assists with locating and inviting guest speakers and performers.
• Assists in monitoring transitions on campus (e.g., between activities, to presentations, to lunch) and off campus (e.g., trips to War Memorial Pool)

• Serves as the communication liaison between Camp Counselors, Camp Coordinator Director, Parents, and Facilities; Communicates with parents/ guardians regarding missing required documents, attendance behavior concerns and/or injuries; alerts the Summer Camp Coordinator Director of staffing, scheduling, behavioral and policy issues. 
• Completes accident reports and incident reports and submits them to Camp Director and/or Outreach Director by required deadlines.

• Assists with keeping track of and maintaining camp supplies and equipment in good condition.

• Assists with recruiting, hiring, and training of summer camp staff.

• Maintains calendar of staff availability and prepares weekly staff schedules. Monitors staff attendance logs.
• Helps manage volunteer teams for the Town of Amherst July 3rd Independence Day Celebration event.
• Completes accident reports and incident reports and submits to Camp Director and/or Outreach Director by required deadlines

• Assists Camp Director in pre-camp organization, i.e., material and supply ordering, organizing group rosters, ePACT information, parent communications etc.
• Delegates program planning tasks to camp counselors.

• Performs administrative tasks for event planning including locating and inviting guest speakers and performers; Acts as substitute counselor in camp programs, as needed.

• Assumes Summer Camp director responsibilities in Director’s absence
• Participates in and assists with facilitation of leadership team meetings, conferences, in-service training programs, and staff meetings.

• Performs similar or related work as required, directed, and/or appropriated. 

MINIMUM QUALIFICATIONS:

• Must be 21 years of age or older.
• Two (2) years’ experience working in a school, after-school, or camp setting; AND a degree in, or in the process of completing a degree program in, Education, Childhood Development, Psychology/Social Work or other developmental discipline with a focus on elementary-aged children; OR equivalent combination of education and experience that demonstrates the ability to successfully perform the responsibilities of the position

• Excellent communication, interpersonal skills, and strong leadership abilities

• Considerable knowledge of child development and management.
• Ability to establish and maintain effective working relationships with other camp or recreation employees and supervisors
• Ability to communicate effectively orally and in writing
• Ability to plan and supervise work of staff and volunteers
• Basic computer skills or willingness to learn
• Willingness and ability to work occasional weekend and evening hours
• Must successfully pass Criminal Offender Registry Information (CORI) and Sex Offender Registry Information (SORI) background checks. 

PREFERRED QUALIFICATIONS:

• Two years of college experience
• Strong personal experience in interactive extracurricular activities (g., arts, sports, clubs) 

SPECIAL REQUIREMENTS:

• Must provide three (3) professional references. 

PHYSICAL DEMANDS:

The employee is regularly required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must frequently lift and/or move up to 10 pounds.  Specific vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to spend time in office settings, with time spent on the phone/at a computer. Other demands consistent with working with children. 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee works in both office and outside weather conditions. The noise level in the work environment is usually loud in field settings. 

SELECTION GUIDELINES:

Formal application, rating of education and experience; oral interview, background and reference check; job related tests may be required. 

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.  

The Town enjoys a long tradition of active, participatory, & professional government, and seeks a workforce that reflects the diversity of the community.