Unit Secretary


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Linda Manor Extended Care
345 Haydenville Road
LEEDS, MA 01053
Website: Click Here
Unit Secretary
Full Time
Healthcare/Healthcare Professional

The primary purpose of this position is to maintain medical records in accordance with federal and state
guidelines, and in accordance with our policies and procedures, to assure that a complete medical records
program is maintained.
Essential Job Functions:
• Assist in organizing, planning & directing the medical records section in accordance with
established policies and procedures.
• Maintain a working rapport with other departments in the facility to assure that medical records
can be properly maintained.
• Assist in recording all incidents/accidents. File in accordance with established policies and
• Collect, assemble, check, and file resident charts and personnel records as required.
• Ensure incomplete records/charts are returned to nursing service for correction.
• Assist in developing procedures to ensure records are properly completed, coded, signed,
indexed, etc., before filing.
• Establish a procedure to ensure charts/records do not leave the section except as authorized in
our policies and procedures.
• Maintain records of information taken from charts/records, i.e., type information, name of
recipient, date, department, etc.
• Abstract information from records as authorized/required for insurance companies, Medicare,
Medicaid, VA, etc.
• Maintain various registries as directed including register for admission and discharge of
• Collect charts, assemble them in proper order, and inspect them for completion.
• Perform miscellaneous duties pertaining to medical records and assist business office personnel
as required/directed.
• Assist in admission, transfer and discharge procedures as necessary.
• Answer telephone inquiries concerning medical records functions. Prepare written
correspondence as necessary.
• Retrieve medical records when requested by authorized personnel (i.e., physicians, nurses,
government agencies, etc.)
• Assure that medical records taken from the department are signed out and signed in upon
return to the department.
• File active and inactive records in accordance with established policies.
• Index medical records as directed.
• Other duties and responsibilities that may become necessary or appropriate to meet the
administrative needs of this facility.
• Must possess, as a minimum, a high school diploma or equivalent.
• Must have knowledge of medical terminology
• Must possess a current, unencumbered, active license to practice as an RN or LPN in this state.
• Must be able to read, write, speak, and understand the English language.
• Must possess the ability to make independent decisions when circumstances warrant such
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors,
government agencies/personnel, and the general public.
• Must possess the ability to plan, organize, develop, implement, & interpret programs, goals,
objectives, policies & procedures, etc., that are necessary for providing quality care.
• Must have patience, tact, a cheerful disposition and enthusiasm, as well as the willingness to
handle difficult residents.

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