Land Use Clerk

 Land Use Clerk Employment Ad

The Town of Shutesbury is seeking applicants for the position of part-time Land Use Clerk.  The Land Use Clerk assists in the performance of the duties of the Conservation Committee, ZBA and Planning Board. The Land Use Clerk maintains office hours in support of the Conservation Commission as well as setting up appointments, managing the calendar and assisting customers by email, phone and when possible by appointment. The Land Use Clerk attends meetings, takes minutes and handles documents for the Conservation Commission, ZBA and Planning Board. Salary based on experience. Fourteen to Nineteen hours per week, position is currently open. Applications will be reviewed upon receipt on a rolling basis until the position is filled. Please submit resume to Becky Torres, Town Administrator, at townadmin@shutesbury.org, use the drop box in front of town hall or mail in at P.O. Box 276, Shutesbury, MA 01072, in an envelop labelled – LAND USE CLERK. The hourly starting wage is between $19.25 to $21.67. Call for job description or more info (413)259-1214. Town of Shutesbury is an Equal Opportunity Employer.

Town of Shutesbury

Job title:                                              Land Use Clerk

Department:                                       Administrative                                                                                                               

Reports to:                                          Selectboard

Grade:                                                 6

Hours:                                                 14-19 (hours may vary with demand)

Salary Range:                                     

Hiring/Appointing Authority:            Selectboard

Job Description Created:                   11/2017

Job Description Approved:                2/2018

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Position Summary:

The Land Use Clerk provides support to the Conservation Commission, Planning Board and the Zoning Board of Appeals (ZBA).  As such the land use clerk provides support, coordination and professional management for the Conservation Commission to assist them in administering the Wetlands Protection Act, Shutesbury general Wetlands Bylaw and its mission.  The Land Use Clerk performs clerical duties for the Planning Board and the ZBA.  The Clerk serves as an informed easily accessed contact person for the general public.

Essential Duties and Responsibilities:

Office Duties:

• Manages the Conservation Commission Office and maintain regular office hours
• Responds to Conservation Commission phone messages and emails; directs questions of interpretation to Commissioners as necessary
• Maintains files and records in accordance with the Public Records Act, DEP and the Conservation Commission, ZBA and Planning Board
• Updates and develops office forms as needed
• Manages office equipment and supplies
• Updates informational bulletin boards and maintains current DEP WPA, Planning Board and ZBA forms

Board/Commission Support:

• Serves as Conservation Commission’s liaison with town officials, boards and the public
• Develops meeting agendas for review by the Conservation Commission
• Attends Public meetings
• Takes and prepares minutes of meetings of Conservation Commission, Planning Board and ZBA as needed
• Schedules meetings, hearings appointments and site visits with the general public and town officials for Conservation Commission
• Plans and coordinates site visit schedules. Prepares site visit forms, as needed, and supplies in site visit backpack for Conservation Commissioners
• Tracks balances in Conservation Commission and Planning Board accounts; submits warrants, deposits filing fees and confers with Town Treasurer and Accountant as needed
• Maintains twenty point check list for the Planning Board and ZBA
• Submits to the local newspaper hearing notices as needed.

Supervisory Responsibilities:

• n/a

Education, Experience , Licensing Requirements:

• Minimum 2 year Associates Degree and at least one year’s experience working in an office
• Experience in municipal government and procedures helpful
• Demonstrated computer, administrative and clerical skills
• Computer literacy including word processing, speadsheets, email and web
• Excellent interpersonal skills, ability to communicate effectively with diverse groups and individuals
• Ability to work independently
• Must be knowledgeable, skilled and self-directed while assisting town boards, commissioner and committees in the execution of their work

Physical Demands:  The physical demands described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to use hand to fingers, handle or feel objects, tools or controls; reach with hands or arms and talk, hear and smell
• Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.

Selection Guidelines:

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employee agreement between the employer and the employee and is subject to revision by the employer if there is a change in the needs of the employer and the requirements of the job.

Affirmative Action:

The town of Shutesbury is an Equal Opportunity/Affirmative Action Employer

Approved by Selectboard:_______________________________ Date: ____________