Selectboard Administrative Secretary
The Selectboard Administrative Secretary provides management and clerical support to the Selectboard and Town Administrator. Responsible for daily operations of the Selectboard office, including distribution of the mail, gathering information, handling phone calls and emails, monitoring equipment, purchasing office supplies and managing the copy room. In addition, the Secretary takes minutes of meetings, maintains files, handles bulk mailings, prepares the Annual Town Report, handles permitting, collects fees and provides assistance and support of other committees as needed. The Administrative Secretary is liaison with the newsletter editor, the public, groups and other governmental agencies. The hourly starting wage is between $19.25 to $21.67, and is be dependent on experience. The position is part-time up to 25/week, including Tuesday evening hours. The position is benefitted. The Town of Shutesbury is an Equal Opportunity Employer. Submit resume and letter of interest to Becky Torres, preferably by email to townadmin@shutesbury.org. If you need to send by snail mail the address is Town Administrator, PO Box 276, Shutesbury, MA 01072. Applications will be reviewed on a rolling basis until the position is filled. For further information call 413-259-1214.
Town of Shutesbury
Job Title: Administrative Secretary
Department: Administration
Reports To: Selectboard
Exempt/Non?Exempt: Non-Exempt
Grade Classification: Grade 6
Salary Range:
Hours: 25 per week
Salary Range:
Hiring/Appointing Authority: Selectboard
Job Description Approved: September 21, 1995
Revised: July 1999, May 2018
Reviewed: Spring 2004, March 2006, April 2009
Reviewed October 2012, April 2017
Position Summary:
Provides management and clerical support to the Selectboard and Town Administrator, under the supervision of the Town Administrator.
Essential Duties and Responsibilities:
The essential duties and responsibilities are listed below. Additional duties may be assigned as needed.
Physical Demands:
The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Selection Guidelines:
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
This job description does not constitute an employment agreement between the employer and employee and is subject to revision by the employer if there is a change in the needs of the employer and requirements of the job.
Affirmative Action:
The Town of Shutesbury is an Equal Employment Opportunity\Affirmative Action Employer.
Approved by Selectboard: _______________________________ Date: _____________
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