Accounts Payable Specialist

Job Title: Accounts Payable Specialist    
Department:  Finance
Job Location:  Springfield, MA    
Reports to:  Chief Financial Officer
Salary Range: $19.00-22.00 per hour    
F.L.S.A. Status: Non-exempt Level

NOTE: This position description is subject to further modification before filling. 

Position Summary: This is a high-volume position working with vendors, internal managers, and contractors. This position will perform all of the Accounts Payable functions of the PVTA and duties associated with those activities to ensure accurate GL account postings, Federal Grant postings, and accurate invoice entries. PVTA has three separate and distinct AP companies, which must be maintained daily and reported on in an accurate and timely manner. 

Essential Duties and Responsibilities: Include the following. Other duties may be assigned

• Perform general accounts payable function
• Perform tracking of grants and operational financial data
• Grant Asset Additions
• Conduct periodic account analysis, reconciliation, and reporting
• Maintain fuel invoice data
• Provide departmental assistance where needed 
• Maintain Petty Cash Account and reconcile as needed and at end of each fiscal year
• Create and update all policy manuals within the area of job responsibilities
• Accounting Practices
• Provide departmental assistance where needed

Required Competencies: This position requires the following competencies: Strong interpersonal skills; must be effective communication and be able to maintain confidentiality. Oral and written communication skills: must be a good listener and seek clarification when needed; respond well to questions; strong business writing skills with the ability to write clearly and informatively; edit own work for spelling and grammar; read and interpret written information, Judgment: display a willingness to make decisions; exhibit sound and accurate judgment and make timely decisions, Motivation: prioritize and plan work activities; use time efficiently; set goals and objectives, Teamwork: must be an outstanding team player and be able to balance team and individual responsibilities, Professionalism: tactfully approach others; react well under pressure; treat others with respect; accept responsibility for own actions, follow through with commitments, Quality: demonstrate accuracy and thoroughness; monitor own work to ensure quality. Quantity: meet productivity standards; complete work promptly; strive to increase productivity. Adaptability: adapt to changes in the work environment; manage competing demands; change approach or method to best fit the situation; deal with frequent change, delays, or unexpected events. Attendance/Punctuality: must be consistently at work on time; ensure work responsibilities are covered when absent. Dependability: able to follow instructions; respond to management directions; take responsibility for own actions, keep commitments; complete tasks on time or notify the appropriate person of an alternate plan. Initiative: volunteer readily; undertake self-development activities; seek increased responsibility; take independent actions; request help when needed. 

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. 

Education and/or Experience: Associate's degree in Accounting, Bachelor’s degree preferred; a minimum of 5 years related experience and/or training; equivalent combination of education and experience; excellent interpersonal skills including the ability to remain flexible when encountering tight time schedules; ability to effectively interact with internal and external constituents; strong communication skills, both written and verbal; ability to plan work efficiently, and organize, prioritize and manage multiple projects and priorities with accuracy and close attention to detail; must have demonstrated ability to work independently with minimal supervision, follow directions well and follow through with assignments until completed; demonstrated problem solving, analytical and investigative skills, including the ability to research, analyze and reconcile basic financial information, and to make logical decisions using sound, independent judgment and common sense; must have excellent basic math skills with some knowledge of budget preparation; working knowledge and experience with the application of accounting principles and procedures is required.

Computer Skills: Strong computer skills, including data entry, word processing, spreadsheets, and awareness of automated financial reporting systems. Intermediate Excel knowledge is required.