Executive Assistant

This position reports to and is supervised by the Executive Director This position will provide operational and governance support primarily to the Executive Director and the Board of Directors. The position will also provide supplemental support to the CFO and Assistant Directors as well as the Program Assistant duties as time allows.   

Duties and Responsibilities:

• Operational Support: Is accountable for maintaining office/support functions as related to the work of the Executive Director and as designated by the ED. Work to include clerical work, projects requiring initiatives such as research and follow through, and maintaining confidentiality.
• Executive Support: Written and verbal communication, administrative, and organizational skills. Independent projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Serve as a point of contact for internal and external constituencies on all delegated matters pertaining to the Office of the Executive Director.

• Board and Committee Governance Support: Maintains Board and Committee work flow through agenda, correspondence, minute keeping, scheduling, interrelating, and reporting activities. Maintains Board systems, tracking terms and corresponding documentation.

• Other tasks as assigned by ED to meet agency needs.

Qualifications:

Qualities:  Strong organizational skills that reflect ability to perform and prioritize multiple tasks with excellent attention to detail • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors • Strong written and verbal communication skills • Demonstrated proactive approaches to problem-solving with strong decision-making capability • Emotional maturity • Highly resourceful team-player, with the ability to also be extremely effective independently • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of consumer service and response • Demonstrated ability to achieve high performance goals and meet deadlines• Forward looking thinker, who actively seeks opportunities and proposes solutions

Education: High School Diploma required, college education preferred

Experience:  Previous support role experience a plus, preferably in a non-profit organization • Experience and interest in internal and external communications, partnership development, and fundraising • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point).